How to request editing permissions & adding / removing faculty from a Directory

We know September has arrived when we start receiving requests about adding faculty/staff to websites and how to grant editing permissions for new staff. This article will explain the process for both requests.

1. How do I add (or remove) faculty or staff to our department website (or Directory)?
2. How do I request permission to edit the website (for myself, or for another staff member)

Adding faculty or staff (users) to department websites (or directories) is something that only WebHelp staff can do. Once a user has been added, anyone with content editing permissions can edit the user profiles. Additionally, faculty or staff who have been added to a directory usually have editing permissions to edit their own profile. If a user is having difficulty updating their profile, they can email webhelp@wwu.edu for assistance.

Here is what to include in your directory request to help us process your requests quickly and efficiently.

Adding users to a department directory

Fill out the Add Faculty/Staff to Directory form. If you have a lot of users to add, you can also send a spreadsheet or other preformatted list to webhelp@wwu.edu, just be sure to include:

1. Each person’s name
2. Each person’s WWU email containing their CAS/universal login username
3. Each person's department
4. Each person's role or directory category (eg Faculty, Staff, Affiliated Faculty, Emeritus. These may vary depending on the directory.)
5. The URL(s) of the directory we are adding these users to

Requesting editing permissions for self/or others

If you have hired staff or students whose responsibilities will include editing the website, please be aware that anyone requesting permission to edit content on any website needs to have taken the standard accessibility training within the last two years. 

Once they have passed the accessibility training, that individual can fill out the Request Editing Permissions form.

Additionally, WebTech provides beginning Drupal training for new content editors to give them hands on instruction on the Drupal platform.

As always, if you have any questions about your website, please send an email with your inquiry to webhelp@wwu.edu and we will try our best to answer them.